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Project Workflow

The selection, management and approval of projects carried out under the auspices of the ELI are regulated in the ELI Project Guidelines. These Guidelines took effect on 13 February 2015, and replaced the Project Guidelines adopted pursuant to Council Decision 2014/11 for all projects approved on or after that date. Projects approved under previous Project Guidelines remain subject to them, subject to any agreement between Project Reporters and the ELI.

The ELI invites its members to submit proposals for new projects. In order to ensure that the proposal covers all relevant issues, please read the Proposers Guide and as far as possible use the Initiates file downloadtemplate proposal form

Chart 1. Project workflow
Setting up a project

The ELI Executive Committee (EC) is responsible for identifying ELI projects and submitting them as project proposals to the ELI Council. The EC acts either on its own initiative or on the basis of project ideas suggested or developed by Hubs, ELI member or other interested parties.

Project proposal

A project proposal should specify how the project satisfies the project selection criteria as well as:

  • the project’s subject matter, methodology and the actual results it seeks to achieve;
  • the legal background including information on the project’s relationship to what already exists or is being developed and the role it could play in the European legal environment;
  • whether it should be an Instrument or a Statement and, in the latter case, whether or not it should be subject to the accelerated procedure; and
  • options for funding.

To the extent possible, the project proposal should also specify:

  • the timescale in which it is to be conducted; and/or
  • the name and a short curriculum vitae of anyone who may be asked to contribute to the project either as a Project Reporter or Adviser.

Funding

ELI projects will either be financed by the ELI or from external sources. Funding questions should be resolved as early as possible. The ELI will only accept external funding of projects if it is provided freely and independently of any condition concerning the nature, scope, and outcome of the project.

Appointing Reporters, Project Team and Advisory Committee

The ELI projects can be carried out under the regular or accelerated procedure. The experts on the Project Team and the Advisory Committee should represent diverse legal traditions and disciplines.

Regular procedure

Under the regular procedure the Council will appoint a:

  • Project Team: Reporters (primarily responsible for conducting the project) and other members of the team;
  • Advisory Committee: group of experts who will support the work of the Project Team, in consultation with the Reporter(s) and the Executive Committee.

Under the regular procedure, the Council will normally establish a Members Consultative Committee (MCC), which can be joined by all ELI Members.

Accelerated procedure

Under the accelerated procedure it is the Executive Committee who appoints the Project Team and the Advisory Committee. As a general rule, only one reporter shall be appointed as the project leader who is primarily responsible for conducting the work.

Working on a project

The Project Team will conduct the work in accordance with a detailed project plan, which should be developed by the Reporters. The Reporters will consult the Advisory Committee and the MCC for comments and advice, while the work on the project progresses. Results of the work-in-progress will be presented by Reporters to the Advisory Committee and the MCC at least one month in advance of each ordinary ELI General Assembly. The Reporters will present a report on work-in-progress at the Projects Conference, which usually takes place on the day before the General Assembly. 

Approving and publishing projects’ results

Under the regular procedure, completed projects require the approval of both the Council and the General Assembly, whereas under the accelerated procedure only Council approval is required (see chart 2). After the approval the project results will be published.

Chart 2. Approval of projects' results